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Meeting of the Administrative Planning Committee
Friday, November 15, 2002, 6:30 pm - 9 pm
Mike Voelkel, Rick Wilkes and Kathleen Gibbs got together at Kathleen's home to discuss incorporation issues for the proposed "Healthful Hands Network" and to plan the agenda for the open meeting at "Flowery Vale in Accident, MD on November 24, 2002.
We discussed general incorporation issues, including the kinds of non-profit incorporation available and their relative difficulty to achieve. We also discussed budget for the first year of incorporation (2003) and were in consensus that we felt that a budget of about $1000 would be adequate, but frugal. We felt that this budget would probably allocate at $500 for incorporation issues (filing fees, registrations and possible legal advice) and another $500 for network activities and/or classes and support services (P/R, marketing, etc.). We also agreed that it would be within the scope of the network to raise an additional $1000 from our activities in 2003 to begin funding for 2004. As a group we also discussed our feeling that this amount would be fairly easy to achieve. Finally, we felt that it would be possible to complete the incorporation process not later than January 30, 2003 and possible sooner.
Secondly, we discussed the format for the meeting on Nov. 24. The proposed agenda, with presenters, is as follows:
a) Welcome and opening - Christine Felker
b) Self-introduction by the group - Christine
c) Meditative moment - Christine
d) Intro to Non-profit corporation formation - Rick Wilkes
e) Budget Proposal - Rick
f) Explanation and hand out of Survey regarding financial commitment, public activities and potential classes seminars - Kathleen Gibbs
g) Open Discussion/Brainstorming session on item (f) - Mike Voelkel
h) Next meeting of group: Sunday, January 5th, 2003, Potluck lunch and working team formation for 2003 activities, 1-4pm, location to be decided (either Wilkes house or St. Matthew's)
i) Closing Circle - Christine
The following items/activities were also discussed in no particular order:
- Rick will develop a handout for the group including agenda and background bullet points.
- Kathleen and Rick will develop the survey for the meeting.
- Kathleen agreed to contact an insurance agent for information about non-profit corporate insurance.
- Kathleen agreed to compile an organizational checklist and timeline for incorporation
- We discussed the concept of holding an annual public event, which the whole network would participate in, to the greatest extent possible. This event would bring us all together, be educational for the public and also serve to fund a portion of our annual budget.
- We discussed the form of the survey to be handed out to the group on the 24th and felt it should include space for us to acquire mailing database information (although there was additional discussion regarding other ways to communicate through the network), space for people to give us a general idea of their feelings regarding their ability to contribute financially to the network during the start-up phase (with clear understanding that financial support is not required for participation) and extensive areas for ideas about their own practical volunteer efforts plus classes and seminars they might be interested in.
- Goal is 4 official events in 2003, plus various levels of support for initiatives being lead by individuals within the network.
- Participation in network geared towards "massage therapists, bodyworkers, and allied professionals." (Rick: might we also include "as well as individuals and families interested in incorporating touch into their health and wellness activities" ??)
We closed with some discussion about a our own next meeting which will be at Kathleen's on Friday, Dec. 13, 2002 at 630pm to evaluate the meeting, review the surveys and update ourselves on incorporation progress. We also "ball-parked" a future "pot-luck", all-network Lunch meeting for Sunday, January 5. 2003 at Rick's or St. Matthew's.
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