Ken Davenport's Radio Weblog

Ken Davenport's Radio Weblog

Home

Friday, January 10, 2003

Friday Notes 2. An on-line resource for NEILSA Librarians

DEADLINES & DATES:
I'll try to list all the upcoming dates of importance here, you will have to mine for the details.

NEILSA CLOSED - 1/20/3 - MLK Day

January 21st, 9:00 - 12:00 - Consortia e-rate Workshop
January 24th. 11:00AM--1:00PM "TIME MANAGEMENT: GETTING THINGS DONE."

Feburary 1, 2003 -- DEADLINE for e-rate late apps

February dates - set see under Gates - BYCA (Before Your Computer Arrives),
someone from your library MUST attend the BYCA workshop.

Late spring/early summer workshops. March 24, 25, and 26

Upcoming Grant Application Deadlines
Nominate an Outstanding Museum or Library for National Service Award
These awards are the nation's highest honor for the extraordinary public
service provided by museums and libraries. The deadline is February 15,
2003. See: http://www.imls.gov/whatsnew/current/112102.htm

Learning Opportunities Grants applications: January 15, 2003. For more
information about this grant program please see:
http://www.imls.gov/grants/museum/mus_gen.asp
National Leadership Grants for Libraries: February 1, 2003.
http://www.imls.gov/grants/library/lib_nlgl.asp
National Award for Library Service: February 15, 2003.
http://www.imls.gov/grants/library/lib_nals.htm
National Award for Museum Service: February 15, 2003.
http://www.imls.gov/grants/museum/mus_nams.asp.
National Leadership Grants for Museums: March 1, 2003.
http://www.imls.gov/grants/museum/mus_nlgm.asp
National Leadership Grants for Library/Museum Collaborations: April 1, 2003.
http://www.imls.gov/grants/l-m/l-m_lead.asp
All IMLS grant and award program deadlines can be viewed at:
http://www.imls.gov/grants/dedln/index.htm

    County Meetings Scheduled:
If your county meeting is not on the schedule please contact NEILSA
•    Allamakee County Meeting
•    Black Hawk County Meeting - When called - seldom
•    Bremer County Meeting - April 8, 2002 @ 7:30 in Readlyn
•    Buchanan County Meeting - April 22, 2002 @ 7:00 in Fairbank PL
•    Butler County Meeting - April 1, 2002 7:00 Shell Rock PL
•    Chickasaw County Meeting
•    Clayton County Meeting
•    Delaware County Meeting - May 13, 2002 @ 7:00 Edgewood P L
•    Dubuque County [does not have a County Association - well I have been corrected]
    DALINC. Thursday, January 16th at the Carnegie-Stout Public Library at 900.
•    Fayette County Meeting - April 10th at 1000 @ Fayette Library
•    Grundy County Meeting - All meetings start at 9:00 am - 2003 schedule
        1/27 @ Conrad, 4/28 @ Dike, 6/28 @ Grundy Center, 10/27 @ Reinbeck
•    Howard County Meeting   - April 7, 2003 @ 7:00 Elma PL
•    Winneshiek County Meeting

CE:

Special Workshops:
One & two hour workshops at Fall & Spring county meetings, item specific workshops.

January 21st, 9:00 - 12:00 - Consortia e-rate Workshop Fayette
See End Plate for Registration Form

OTHER CE: You must register with the listed provider. Check: http://www.silo.lib.ia.us/for_ia_libraries/continuing_ed/index.html
January 24th. Broadcast from 11:00AM--1:00PM, this program is entitled "TIME MANAGEMENT: GETTING THINGS DONE."
ICN Sites at: Cedar Falls, Decorah, Dubque C/S, Elgin, Fayette, Hudson, Manchester, Waterloo, Waverly, West Union & others across the state.
NOTE: Contact Hours: 2 (Effective January 1, 2003, participants must complete a Learning Activity Written Summary to receive CE credit for teleconferences.

    Self-Directed Learning Opportunities: http://www.silo.lib.ia.us/Certification/alternate.htm

ANNOUNCEMENTS:
Director/Co-Director Positions:
With the experience in NEILSA with Linda Adams (Arlington-Fayette), Carol Johnson (Cedar Falls-Waterloo) and Amy Parker (Tripolia-Westgate) NEILSA is looking for people who would be interested in thinking about & talking to libraries that would consider sharing a director.
We are also interested in staff who would be interested in becoming directors of libraries.
If you or anyone you know fits either of these categories contact Ken and I will put you on "the list". When we hear of possibilities we will forward the list to the library for the Library Boards consideration and follow up.
If your library is or will be looking for a director/administrator let Ken know & I'll send information as I get it.

    In the EYE-OPENER from NWILSA:
This time in EYE-OPENER:
1) "Corner Programmers" Roundtable January 20th
2) "Time Management" Teleconference January 24th
3) "Children & YA Literature Booktalks" February 19th
4) Reading Online Newsletters

2) "Time Management" Teleconference January 24th: Also coming up this
month, please note another College of DuPage Teleconference scheduled on
January 24th. Broadcast from 11:00AM--1:00PM Central Standard Time, this
program is entitled "TIME MANAGEMENT: GETTING THINGS DONE."
It explores practical techniques for managing your workload, complete with
an assortment of suggestions for making more effective use of your time. Expect
discussions to focus on being more realistic about available time, how to
negotiate deadlines and assignments, and how to balance the demands of
worklife vs. home life. Northwest ICN locations are the public libraries at
Hawarden, Sac City, Sioux Center, Sioux City, and Spencer. You can register
online and print your program handouts in one swoop by going to:
http://www.silo.lib.ia.us/for_ia_libraries/continuing_ed/cecat.htm

3) "Children & YA Literature Booktalks" February 19th: Lots of library
programming happens in February--an unusual month for such a menu of
choices:-) Here's another c.e. opportunity aimed at youth services staff.
NWILS is partnering with East Central LSA--and several AEAs--in offering an
ICN program entitled "Children & YA Literature Booktalks" on February 19th.
3 media specialists from Iowa City will present, in booktalking fashion,
some of the most notable preschool through young adult books published in
2002.
This ICN presentation runs from 9:00AM--12:00 noon and is worth 3 c.e.
credits. Northwest ICN locations are Western Hills AEA12 in Sioux City,
ILCC campus in Emmetsburg, and Carroll High School. There is a $10.00
registration fee for this program. Yet this week, NWILS will send a
registration flyer as a WORD attachment. You may register from the flyer or
by emailing Janie Beaulieu at our office (jbeauli@nwils.lib.ia.us) In
either case, pre-registration is required, as we'll need to mail each person
a handout packet and the program bibliography--those are not available
online. Please contact us with any questions--and keep your eyes peeled for
this registration flyer.

4) Reading Online Newsletters: Whenever you have some time--in between
appointments or story hours or board meetings--that time is always well-spent
when reading some online library newsletters. Southwest LSA in Council
Bluffs has generously made its youth services newsletter available online,
which they call YAC. If you'd like to tap into YAC for articles and great
tips about children's services, just go to:
http://www.swilsa.lib.ia.us/YAC/yac.htm
And a reminder that the State Library's newsletter, FOOTNOTES, is also
available online. Read all the news that's fit to print about Iowa's
libraries, as well as news on the national scene. The November/December
2002 issue features the ALL IOWA READS project, highlights Christie
Vilsack's STORIES 2000 project, provides information on statewide book and
supply discounts, reprints minutes from the State Library Commission
meetings, and more. A very useful page found in FOOTNOTES is the 2003
CALENDAR DATES TO REMEMBER, which summarizes all the important paperwork deadlines to be mindful of in the coming year. Reading FOOTNOTES is a great way to keep abreast of current events in libraryland. Simply go to:
http://www.silo.lib.ia.us/news/footnotes/footnotes11and1202.pdf


    New LINKS of interest:
Note: The House of Representatives has put up its entire schedule for the year at: http://www.house.gov/house/2003_House_Calendar.htm. Take a look and note when elected officials will be back in their districts -- those are ideal opportunities to connect with them in a more relaxed setting.From: (see below) AdVanced Consulting On the web at: www.advocacyguru.com

FROM: Library Stuff http://www.librarystuff.net
- "Using maps, charts, reports, and relevant links, ERsys - Earth Resource System [http://www.ersys.com/] covers over 2600 US cities with detailed information on demographics, environmental factors, economic indicators, housing stats, media (newspaper, television, and radio), schools, transportation, local contacts, and much more!"
(via The Journalists Toolbox) at [http://www.journaliststoolbox.com/] THIS you should already have on the "reference" computer bookmarks.
LS Thoughts - Wow!! Two great resources from Journalists Toolbox. Great job over there, guys and gals!! (1/8/2003 8:34:00 PM)

"Argali White & Yellow [http://www.argali.com/] searches multiple telephone and email directories in a single mouse click. The found matches are combined, formatted in uniform way and displayed as if they came from one integrated metadirectory. Many additional types of searches are also provided as listed below."
"Argali White & Yellow is FREE.Argali White & Yellow is free because it is advertisement supported just like the traditional paper-based telephone directories. (via The Journalists Toolbox) [http://www.journaliststoolbox.com/]
LS Thoughts - I didn't download the software, but this seems like a useful tool to have at the reference desk computer. (1/8/2003 8:28:00 PM)

Q: "Has anyone written policies or procedures for library staff to follow when library records are requested by law enforcement personnel?"
An Answer:
The Colorado Library Association Intellectual Freedom Committee has adapted
the ALA guidelines making them shorter and perhaps easier to follow. Here
is the URL with the link to the pdf file. http://cal-webs.org/if.html
An Answer:
Procedures for law enforcement inquires:
Patricia Coffie [Waverly Public Library] a revised set under review that is available on request and specific to Iowa law?
& IF you belonged to the Rural Library Services List
RURLIB-L@LISTSERV.CLARION.EDU
Then you would see the one from Susan Hill at Paulding County will be up about the 21st.

You know you are in a small town library when:
The FBI comes calling (USA Patriot Act):
The librarian was shocked by the agent's request to step into the librarian's office and the agent was shocked by the librarian's reply that she did not have an office.
NOTE to Attorney General and minions: In most small town libraries with older buildings the librarians "office" was converted into the "staff work room" long ago and yes many are one person operations so calling the staff together is a major joke – get real.
MORE on the subject of get real in Washington DC - No matter what the USA Patriot Act says about not telling anyone about the visit and seizing of computers, in most small town libraries people will notice if a computer is missing. Mr. A G it's like if someone takes one of your ... legs – you notice.

    Telling the Library Story:
Know my legislators: Whether or not you have something specific to talk to your legislators about right away, be sure you know something about who represents you at the local, state and federal level. Some of the things I think everyone should know include:

* The names, addresses, phone numbers and e-mail addresses of local, state and federal elected officials that represent the areas where you work and live. Much of this can be found at www.congress.org

* Committee assignments of said elected officials

* Their legislative interests and record on issues you care deeply about

* Their general political philosophy (where are they on the Liberal / Conservative scale?)

For extra advocacy points, find out:

* Basic biographical information, such as where they went to school and what kind of career they had before becoming an elected official

* What issues the elected official really cares about

You can find a sample legislative database at: http://www.advocacyguru.com/legislatordatabase.xls Download it (in Excel) and use it to create your own list!
From: AdVanced Consulting
Stephanie Vance, Advocacy Guru On the web at: www.advocacyguru.com

YOU WROTE: snippets from e-mails:

At 0212 PM 1/7/03 -0600, you wrote
Q: Ken - I have not seen my ce's for the Confluence. I was wondering when we should receive them?
A: Went out yesterday (1/6/3), if you do not have them in the next delivery (or two) let me know.
Ken (-{}}}

Trustee Mail List Flap:
Wondering what THIS (below) is (was) all about?
During the first part of this week the new trustees list serve went up and an introductory message went out to the trustees. AND the **** hit the fan. A lot of people did not read or ignored the un-subscribe message, but knowing just enough to be dangerous they replied to the entire list, result; all of us on the list received something over 100 "drop me" messages in three days. Finally the SLI turned the list off for a while to stop the deluge of erroneously sent messages.

TWO Comments {Ken - editorial}:
1. This is an important tool for trustees to exchange information and to meet their duties as supporters/promoters of their libraries.

2. LIBRARIANS - The undeniable fact that nearly 20% of a sample set of trustees do not know how to leave a list is an opportunity for trustee education on YOUR part. IF you do not know how to un-subscribe from a list then it is also incumbent that YOU learn.

THIS:
Below is my reply to other librarians.

Comment(C) when this list was set up clear instructions were given as to how to "un-subscribe" [see below - Fuchsia] to the list, people were told NOT to send to the general list - so as we can see a lot of people didn't read the instructions, (clip).

Since this whole thing started the instructions have been sent out twice more. The web master for this list is attempting to stem the flow, I'm just collecting names of NE people who didn't read the instructions.

All I can offer as advice at this point is that everyone else do what I have been doing and dump the messages as they come through.

YES it is a pain for all of us, I really didn't need another 100 messages added to my mail box, but it is the pain we go through for a list that could be of real value IF everyone doesn't jump ship at the start.

Ken (-{}}}

, my only trustee who is on the new trustee e-mail thing,

C. new list with a few problems, I too am getting the messages,

called me this
morning and said that she has received more than 10 e-mails recently from this trustee
listserv asking her to remove them from the trustee mailing list.

C. Caused by the fact that people do not know how to be removed so they are sending the remove message to the entire list.

She is wondering if she should reply
to each e-mail that she is not the one or what exactly she should do.

C. Unless she is the Web Master she should just delete them.
The situation will soon cure itself.

She hasn't deleted
any of the messages and is waiting to hear from me. I don't even know if you are involved
in this but thought you might know what the next step should be.

C. Your quite welcome, and thank Mary for being so concerned.
No I have no official connection to the list.

Ken (-{}}}

Thanks!

To be removed from the trustee maillist, go to
http//mail.silo.lib.ia.us/cgi-bin/mailman and fill in the information
requested. Make sure you mark unsubscribe.
Please don't send a message to the list because this congests everyone's
email.

AND AGAIN

To be removed from the trustee mailist, go to
http://mail.silo.lib.ia.us/cgi-bin/mailman and fill in the information
requested. Make sure you mark unsubscribe.
Please don't send a message to the list because this congests everyone's
email.

Sandy Dixon
Consultant
State Library of Iowa

FEEDBACK:
    Survey Question: (nut shell version) When should we have the Consortia Annual Workshop?
When you respond please send replies to Ken at davenport@neilsa.org or use the "comments" link at the bottom of the blog

    REPLIES - {13} January 21 9:00 - 12:00
Therefore the Consortia Workshop will be January 21, 9:00 - 12:00 in the Fayette Public Library ICN room - 3 ces
IF we get 12 reservations or more in the next 7 days (by the 17th)

CHANGES: Updates – Addresses & such -
NEW:
"Mary Herold" <maryh@crescopl.org>;
Director of the Cresco Public Library.
CONGRATULATIONS:
Hennen's Survey of the TOP LIBRARIES
#8 in class - Cresco
For more information:
Go to: http://www.ala.org/alonline/index.html
Go down the page to "Special Reports"
Find "Great American Public Libraries"
Details at a click

Gates Foundation Grants News:
Date    City    Venue    Address   # Attendees    Libs
2/13/03    Council Bluffs    Best Westen Crossroads    2216 27th Ave, Council Bluffs, IA 51501       69    46
2/14/03    Des Moines    Holiday Inn University Park    1800 50th St, West Des Moines, IA 50266          74    49
2/17/03    Fairfield    BW    2200 West Burlington Fairfield, IA 52556       50    33
2/18/03    Cedar Rapids      Collins Plaza Hotel       1200 Collins Rd NE, Cedar Rapids, IA 52402       111    74
2/20/03 Elkader    Johnson's Restaurant    916 High Street, Elkader IA 52043       53    35
2/21/03    Mason City    Music Man    308 S. Pennsylvania, Mason City IA 50401       110    73
2/24/03    Rock Rapids    Forster Community Center    404 1st Ave Rock Rapids, IA 51246       32   21
2/25/03    Storm Lake    Siebens Center @ Buena Vista U     Storm Lake IA 50588       98    65

Sorry this is so small but in order to fit it in....

CONSORTIA NEWS & E-Rate:
The following libraries appear to have provided all the needed documentation for inclusion in the Consortia e-rate application for Funding Year 2003 (July 2003 - June 2004).
SEE "SUPPORTING DOCUMENT" In End Plate

This is confusing even when you know what is happening, so the simple way to look at it is:
A. The libraries on the list below have asked for and sent in the information to have NEILSA Consortia do the paperwork for the e-rate (are in the Consortia)
B. Those NOT listed below are NOT in the Consortia - are responable for their own e-rate paperwork.
C. Below in "Supporting Document" is a copy of the paperwork that should have been sent in by all libraries wishing to be in the Consortia & to have their paperword done by the NEILSA Consortia.
D. In brown below is the information needed - fill it in and FAX it to Ken to be included.

IF you believe you should be on this list contact Ken IMMEDIATELY if you are confused call Ken do not put it off, call right away, do it NOW.

The Libraries below ARE in the Consortia.
Allison Public Library
Aplington, Legion Memorial,
Arlington Public Library
Aurora Public Library
Beaman Community Library
Clermont Public Library
Colesburg Public Library
Conrad Public Library
Cresco Public Library
Denver Public Library
Dike Public Library
Dubuque County, Farley, Holy Cross et.al.
Dumont, Brown Memorial,
Dunkerton Public Library
Dyersville, Hoffman Library,
Earlville, Ruth Suckow Memorial,
Elgin Public Library
Elkader Public Library
Elma Public Library
Fairbank Public Library
Farmersburg Public Library
Fayette Public Library
Fort Atkinson Public Library
Fredericksburg, Upham Memorial,
Garnavillo Public Library
Greene Public Library
Grundy Center, Kling Memorial Library,
Guttenberg Public Library
Harpers Ferry Public Library
Hudson Public Library
Independence Public Library
Ionia Public Library
Janesville Public Library
Jesup Public Library
Lansing Public Library
Lawler Public Library
Lime Springs Public Library
Manchester Public Library
Maynard Public Library
Monona, Murphy Memorial,
New Hampton Public Library
Oelwein Public Library
Ossian Public Library
Plainfield Public Library
Postville Public Library
Readlyn Community Library
Reinbeck Public Library
Spillville Public Library
Strawberry Point Public Library [phone only]
Tripoli Public Library
Volga Public Library
Waterville Public Library
Waucoma Public Library
Waukon, Robey Memorial,
Waverly Public Library
Wellsburg Public Library
West Union, Heiserman Memorial,
Winthrop Public Library


END PLATE: Long Announcements, Supporting Documents, & other "stuff"
++++++++++Registration Form - FAX to NEILSA+++++++++++
Consortia e-rate Workshop
January 21st, 9:00 - 12:00 - Fayette ICN Room
You are encouraged to bring guests: Board, city clerk, et. al.

NAME

Library

Library job function

Current Member of Consortia    Yes   No     (Circle one)

Agenda: [additions welcome]
•    e-rate program in a nut shell
•    why is this program so complicated
•    what is the NEILSA e-rate Consortia & how does it work
•    where are we going
•    Q & A

This program was requested by YOU. While I am happy to talk about the e-rate program (in fact I love talking about what we have done with this in NE) you would get very tired very quickly IF you just let me roll on for 3 hours about this program. My SUGGESTION is that you tell me what specific questions you have or what general questions you have. If you do not I'll answer general questions and specific question will, most likely be put off until I can check the files.
This is a workshop, you are getting 3 ce credits for it, there will be a test, if you pass you will get the 3 ces, and a discount on your telecommunication bills, otherwise....
GENERAL Q: (example - Why is this program so complicated?)

SPECIFIC Q: (example - the Consortia put in an appeal on our Internet for Funding year 2000, what is happening to it?)

Use more space if you have more questions.

NOTE: We will need someone to take notes to be published in the Friday Notes so the people who can not make the session have an idea what happened - any volunteers???
+++++End Registration Form++++++++++

*****************SUPPORTING DOCUMENT************
This is the letter (with edits) that was faxed to all libraries in NE and e-mailed to all Consortia Libraries from last year. It had to (still may be) be returned with the information requested by 2/1/03.
TO: Consortia Libraries
FROM: Ken Davenport
re: Funding Year 2003 [July 2003 - June 2004] 1 "Next Year"
Two weeks ago (10/20/02) Ken said:
    "The Form 470 has been in for months. During the first (full) week in November you will get an e-mail request for you to list:
    1. Your PHONE Company &
    2. Your Internet Service Provider
You should also be prepared to send a copy of your highest invoice from each for last year. All the discount you will receive will be based on 12 times that invoice or a bid.
UNLESS
Future Plans: If you plan to add/drop lines, go to DSL, cable, or make other changes I need to know that. I will need bids from vendors [Item 21 attachments] for anything new. You can get discounts on install charges et. al. IF it is bid and the work is done after July 1, 2003.
    If you are doing anything other than normal phone service or Internet connection, such as cell phones, pagers, shared billing with the fire, city or others – you must call me. We will have to put you on a separate application.
    Since the window opens on the 4th I intend to put our main application in on the 9th with a "clean-up" JUST prior to the window closing. You really-really want to be in the 9th batch of applications, main application or individual application, if needed."
(NOTE: Because the SLD SNAFUed the Form 471 I have delayed -
TIMES UP)
1. WARNING: I will be able to give you about a 5 working day warning on deadlines (bye-mail, less otherwise) I have 10 days to reply, if I miss the deadline, well I won't miss, if you miss ... I'll send it in late but ...
& here it is:
Then I sent this which was the letter we warned you about above.
DATE: 11/4/2002
(Form 471 will be filed this weekend - 1/11-12/03 for those listed)
IF you wish to be in the second (late) application for e-rate you must return this by
Feburary 1, 2003 -- DEADLINE
Subj: Information needed to file for next year e-rate discounts.
Fill this in to apply and fax it to NEILSA BEFORE 2/1/03
1. Your PHONE Company

Second or Long Distance TelCo

2. Your Internet Service Provider

Second Provider

3. Other telecommunication or Internet e.g. cell phones

4. Future Plans:
NOTICE: Free Service - If you are getting service at no charge I strongly suggest you get a bid from your local fee service provider in case the free becomes charge. I will put in the bid and then if we need it. We have it if we do not need it then I do not have to ask for it
PLEASE attach full explanation with BIDS from vendors

5. Copy of highest bills from each vendor who is currently billing you. You should tell your vendor that this is your Item 21 attachment if you have to get a bid or if it s a new vendor.
QUESTIONS? You or the vendor can call me.
Vendors may fax bids to 319-233-1964, PLEASE do not give 800 #'s to vendors.
DEADLINE
To be included in the 9th application I must have the materials FAXED by 1:00 [13:00] on Friday Nov. 8, 2002. Second app will go in 1/14/2003 - SLD deadline is 10:59 pm 1/16/2002.
(NOTE: Because of the SLD SNAFU the dates have changed deadline is not 2/6/3 - last date will now be 2/1/3)
***************************************************************
The fine print stuff
blogs - Friday Notes 2 AT - http://radio.weblogs.com/0108327/
NOTICE – DISCLAIMER - pick one, any one will do.
MY disclaimer:
Basically my opinions are my own, shared by no one else (sometimes), and are not the opinions of my agency, my board, my co-workers, my parents, siblings, relatives, my dogs or most any other know life form. Except, of course, those very bright concerned, sensitive, perceptive &, in general, well educated, widely read and cultured individuals who wish to share this peculiar road to ruin, as well as a couple of down & out drugged out beatniks from the good old days. OK? The "Prime Directive" applies.
Edited by:
Ken Davenport - NEILSA Consultant
davenport@neilsa.org
COPYLEFT NOTICE 2002:
THE INFORMATION IN THIS PUBLICATION IS FREE.
It may be copied, distributed and/or modified under the conditions set down in the Design Science License published by Michael Stutz at
http://dsl.org/copyleft/dsl.txt

© COPYRIGHT
Please note: material found on the web should be assumed to be under copyright and is presented here for purposes of education and research only.
NOTE: If credited [via ???] or [from so & so] it is their material and not covered by my "Copyleft" notice. Ken
SOURCE: {Consultant} D:CorelwpdocsFridayNotes0110.wpd August 2, 2002
BOILER PLATE FOOTNOTES:
1. WARNING: I will be able to give you about a 5 working day warning on deadlines (by e-mail, less otherwise) I have 10 days to reply, if I miss the deadline, well I won't miss, if you miss ... I'll send it in late but ...

1:37:34 PM    comment []