Friday, February 28, 2003

Friday Notes 2.  An on-line resource for NEILSA Librarians DEADLINES & DATES: I'll try to list all the upcoming dates of importance here, you will have to mine for the details.  Public Forum will be held at AEA 7 next Friday, March 7th from 4:30 - 6:30pm. Hope to see some of you there. Rep. Don Shoultz Statehouse Des Moines, IA 50319 don.shoultz@legis.state.ia.us Statewide Legislative Day Wednesday, March 12th, 2003 Description: Library 101 Training,  CANCELED -- Date: Friday, March 28, 2003 09:00 To 12:00 Session: 979451 Late spring/early summer workshops. March 24, 25, and 26 Upcoming Grant Application Deadlines National Leadership Grants for Museums: March 1, 2003. http://www.imls.gov/grants/museum/mus_nlgm.asp National Leadership Grants for Library/Museum Collaborations: April 1, 2003. http://www.imls.gov/grants/l-m/l-m_lead.asp All IMLS grant and award program deadlines can be viewed at: http://www.imls.gov/grants/dedln/index.htm     County Meetings Scheduled: If your county meeting is not on the schedule please contact NEILSA •    Allamakee County Meeting •    Black Hawk County Meeting - When called - seldom •    Bremer County Meeting - April 8, 2003 @ 7:30 in Readlyn •    Buchanan County Meeting - April 22, 2003 @ 7:00 in Fairbank PL •    Butler County Meeting  - April 1, 2003 7:00 Shell Rock PL •    Chickasaw County Meeting •    Clayton County Meeting - April 22 @ 7:30 McGregor PL •    Delaware County Meeting - May 13, 2003 @ 7:00  Edgewood P L •    Dubuque County •    Fayette County Meeting -  April 10th at 10:00 @  Fayette Library •    Grundy County Meeting - All meetings start at 9:00 am - 2003 schedule         4/28 @ Dike, 6/28 @ Grundy Center, 10/27 @ Reinbeck •    Howard County Meeting   - April 7, 2003 @ 7:00 Elma PL •    Winneshiek County Meeting NOTE:  highlited meeting is the next meeting scheduled. CE: Library 101 - ICN Sites NEILSA - Hudson P.L. AND West Union P.L. Note sites will be canceled if no reservations received Special Workshops: One & two hour workshops at Fall & Spring county meetings, item specific workshops.     OTHER CE: You must register with the listed provider.  Check: http://www.silo.lib.ia.us/for_ia_libraries/continuing_ed/index.html         Self-Directed Learning Opportunities: http://www.silo.lib.ia.us/Certification/alternate.htm ANNOUNCEMENTS:     The February issue of Footnotes is now available at http://www.silo.lib.ia.us/news/footnotes/2003-PDF-Files/01-02-03Footnotes.pdf Annette Wetteland - SLI     In the EYE-OPENER from NWILSA:             New LINKS of interest: Visit Your County Treasurer's Website County Treasurers are recognizing the importance of electronic government to county citizens.  Since 2001, county treasurers have worked together to obtain a website, at no cost to the counties, offering some of their services on-line.  They are proud of what they accomplished, and are excited about offering more services to the citizens in the future.  If you visit their website, http://www.iowatreasurers.org, you can learn about the various duties of the treasurers, and the future offerings on the website.  If you click on paying property taxes, you can access a map of Iowa which will allow you to visit the web page of any county treasurer.  Each treasurer's web page lists their office hours, contact information, and other helpful items related to their office and services.  FROM: Representative Don Shoultz Statehouse News February 27, 2003 Iowa Library Association and Iowa Educational Media Association invite you to our Statewide Legislative Day Wednesday, March 12th, 2003 Briefing by State Librarian, Mary Wegner and State Public Policy Group Lobbyist, Amy Campbell 2:30 p.m. at the State Library of Iowa (Olga Babcock Miller Building E. 12th and Grand – Des Moines) Legislative Reception begins at 4:00 p.m. in the State Law Library at the Capitol (Refreshments will be provided.) Featuring a demonstration of E-Info (the EBSCOhost suite of databases) by AEA 15 Media Specialist, Kristin Steingreaber Please bring your Friends members, Trustees, College and School Officials! from ILA Governmental Affairs Committee and the IEMA Legislative Committee NEILSA vans going to Legislative Day: Each van will hold up to 6 passengers, make certain you call NEILSA and reserve a space. Van I: Leaves Grundy Center Public Library at 8:00 arrival circa 9:45 NOTE: Group may be dropped at a common location for the "free time", for example the Mall or Historic Society Building. (location will depend on time available) Van II: Leaves Waterloo Public Library at 11:00 arrival circa 2:15 at SLI NOTE: There will be a very short stop at a fast food joint circa 12:30 for lunch. NOTE: This van has handicapped parking privileges and will park at the SLI handicapped area, and transport to the Capital handicapped area. YOU WROTE: snippets from your e-mails: WARNING: Clipped and edited from a posting. This is a bit of an advance warning that it is going to happen, IF you think you might be interested you should be ready to reply as soon as the official word goes out.  Space is VERY limited.  Ken (:-{}}}} There is a workshop in the works for a product called Public Web Browser. Mike Dargan, Ken Davenport and I are setting up for May. This produce can be used to secure your site for Internet use. More information will be coming. Lorraine Borowski, Director Decorah Public Library Iowa Open Meeting, Open Record Law [Chapters 21 and 22 of the Code of Iowa]. The two questions below deal with the Iowa Open Meeting, Open Record Law [Chapters 21 and 22 of the Code of Iowa]. The typical policy is simply stated, and even occasionally written: It is the policy of the library to follow the Code of Iowa.  See also the library confidentiality policy. I would note that there has been a mighty discussion on the ARSL site [http://arsl.clarion.edu/ ] on this very subject, to which the director of the Waverly PL has contributed much. Are county association meetings considered to fall under the meaning of the Iowa Open Meeting Law? QUESTION: Who is covered by Chapter 21? NOTE: This is a subject that fits into the 51/49 percent call.  It will be setteled when some judge somewhere says yes or no untill then it is open to discussion, I personally believe that county associations do fall under the provisions of the law.  Even if we are not legally bound by the law, as librarians we are ethically and professionally bound to open access to information. REPLY: Iowa Attorney General's opinions have produced these guidelines: 1. To be covered by Chapter 21, a governmental body should be one created under statute or by executive order or be a local board, council, commission or other governmental unit exercising policy-making authority. Generally, the governmental body is one created specifically by law or executive order and not one incorporated on a discretionary basis. Consequently, a school board or city council is a governmental body covered by Chapter 21, but a non-profit organization or a quasi-public agency most likely is not even though it may receive public funds. (While receipt of public funds or tax money is not enough to make an agency subject to Chapter 21, the allocation of those funds generally is subject to Chapter 22, the public records law.) 2. Committees created by the boards, councils, commissions, etc., covered by Chapter 21 also are covered by law if (a) they comprise or their meetings involve a majority of the members of the governmental body itself, or (b) they are formally and directly created and exercise some policy- or decision-making authority. Under 21.2(e) and (h), advisory bodies created by the governor, by the General Assembly, by statute or by executive order to develop and make recommendations on public policy issues are subject to Chapter 21. 3. Under 21.2(h) as passed by the Legislature in 1993, the Attorney General's Office noted "that advisory bodies created by school boards and county boards of supervisors [and other governmental agencies by executive order] to develop and make recommendations on public policy issues" are subject to the provisions of the open-meetings law (Tabor to Stilwill and Sarcone, 93-11-5). Finally, two other points should be remembered with regard to government bodies and committees: 1. Even if a committee does not come under the provisions of Chapter 21, it may still hold public sessions. Closed meetings are not mandated. 2. The correspondence, minutes, records, etc., of a government body or a committee generally are subject to the provisions of Chapter 22, the open records law, even if the committee is not covered by Chapter 21. How about "open records", what is what isn't? "Presume that all government records are open to public inspection and copying, unless they fall within the definitions of the confidential records found in Section 22.7 of the Act or other sections of the Code that provide confidentiality." From: http://www.drake.edu/journalism/foi/omor_rules22.html CHANGES: Updates – Addresses & such - Clermont Library has a new e-mail address: clmtlib@groundcountrol.com   CONSORTIA NEWS & E-Rate: Gates Foundation Grants News:     END PLATE: Long Announcements, Supporting Documents, & other "stuff" Headline: Iraq Shares Blame For Plan To Shrink (FL State) Library, (Jeb) Bush Says No I am not kidding. FYI -  library checking and savings accounts In response to a question posed by a library, Sue Battani with the State Auditor's office has provided this very helpful information about library checking and savings accounts. I've [Sandy Dixon - SLI] removed the actual email from the library to protect confidentiality. Sue Battani's response: I have reviewed the information and your question regarding whether a municipal library can have its own checking account. I am not aware of any statutes in the Code of Iowa that would preclude a library from having its own checking (or savings) account. However, you should also review your city's laws, for example the ordinance establishing the library, to make sure there are no local provisions that would prohibit a separate checking (or savings) account. Chapter 384.20 of the Code of Iowa requires cities to "keep accounts which show an accurate and detailed statement of all public funds collected, received, or expended for any city purpose by any city officer, employee, or other person and which show the receipt, use and disposition of all city property." Based upon the information provided, a separate checking (or savings) account would not preclude the city from complying with these reporting requirements. The library and city clerk should work together to insure that all information is provided to or available for the city clerk to prepare monthly and year-end financial reports for all funds and accounts of the city. The checking (and savings) accounts appear to be used to facilitate the segregation of library funds from other city funds and would be allowable under state statutes. The library's checking account should be covered under the City's depository resolution - see Iowa Code Chapter 12C.2. If you aren't certain about this, please check with the city clerk. The depository resolution protects the public funds in the event of a financial institution (bank) failure. Also, the library should be covered under the City's investment policy for the savings account and any other investments which the library may have or wish to make. The investment policy is required in accordance with Chapter 12B.10B of the Code of Iowa. The library may only invest in accordance with Iowa Code and the city's investment policy. Again, if you are uncertain about this, please check with the city clerk. This response was based upon my understanding of the information you provided. Please be aware that I am not an attorney, and this should not be considered to be legal advice. The fine print stuff blogs - Friday Notes 2 AT -  http://radio.weblogs.com/0108327/ NOTICE – DISCLAIMER - pick one, any one will do. MY disclaimer: Basically my opinions are my own, shared by no one else (sometimes), and are not the opinions of my agency, my board, my co-workers, my parents, siblings, relatives, my dogs or most any other know life form.  Except, of course, those very bright concerned, sensitive, perceptive &, in general, well educated, widely read and cultured individuals who wish to share this peculiar road to ruin, as well as a couple of down & out drugged out beatniks from the good old days. OK?  The "Prime Directive" applies. Edited by: Ken Davenport - NEILSA Consultant davenport@neilsa.org COPYLEFT NOTICE 2002: THE INFORMATION IN THIS PUBLICATION IS FREE. It may be copied, distributed and/or modified under the conditions set down in the Design Science License published by Michael Stutz at http://dsl.org/copyleft/dsl.txt © COPYRIGHT Please note: material found on the web should be assumed to be under copyright and is presented here for purposes of education and research only. NOTE: If credited [via ???] or [from so & so] it is their material and not covered by my "Copyleft" notice.  Ken SOURCE: {Consultant} D:CorelwpdocsFridayNotes0228a.wpd  August 2, 2002 BOILER PLATE FOOTNOTES: 1. WARNING: I will be able to give you about a 5 working day warning on deadlines (by e-mail, less otherwise) I have 10 days to reply, if I miss the deadline, well I won't miss, if you miss  ... I'll send it in late but ... 11:48:52 AM    comment []

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