Friday, November 07, 2003

Friday Notes 2.  An on-line resource for NEILSA Librarians DEADLINES & DATES: I'll try to list all the upcoming dates of importance here, you will have to mine for the details. 12/1/2003 x Consortia     FORMS DUE/UPCOMING:   Re-invention Survey: NOTE: PLEASE we need everyone's participation, whether you lost, gained or stayed the same. The survey should be completed at one session, and only one per library. When you are ready to complete the survey online, please go to:  http://www.ilsa.lib.ia.us/reinventintro.htm If you have questions, please call Eunice at the Library Service Area. NEILSA NEW phone system is in and we are learning how to use it, so if you get cut off call back. NOTE: Our phone numbers/800 numbers have NOT changed, we still answer the phone during the day whenever we can.  All that has happened is that we have new instruments with more capabilities and a better ability to not miss your calls IF you leave a message. Some important numbers: To reach voice mail of: Iowa Literacy Resource Center  press 2 Interlibrary Loan  press 3 Reference Services  press 4 e-rate services  press 5 Eunice - press 6 Denise - press  7 Ken -  press 8     County Meetings Scheduled: If your county meeting date is not on the schedule please contact Ken at NEILSA      Allamakee County Meeting -      Black Hawk County Meeting - When called - seldom      Bremer County Meeting - April 20, 2004 at 7:30 in Tripoli (?)      Buchanan County Meeting -      Butler County Meeting  - Nov. 17 at ?:00 Aplington CIPA WS2      Chickasaw County Meeting - Nov. 20 at 6:45. New Hampton CIPA WS2  at 7:45      Clayton County Meeting -      Delaware County Meeting - Hopkinton Library on Nov. l8 at 7:00      Dubuque County - DALINC -      Fayette County Meeting - (04) Maynard PL 4/15 & Oelwein PL Oct 15            CIPA Session [2 ce] Open county meeting at Fayette PL  11/13 10:30 - 12:30      Grundy County Meeting -      Howard County Meeting   - Riceville 7:00 April 6th 2004 (I think)     Winneshiek County Meeting - November 4, 2004 @ 7:00 in Fort Upcoming Grant Application Deadlines xx "End Plate" below Applications are available for Assimilating America: The Life and Stories of Isaac Bashevis Singer, a new initiative that provides grants to libraries that present public programs on the life and work of the Nobel Prize-winning writer Isaac Bashevis Singer (1904-1991). Libraries of all types are invited to apply. To obtain a grant application, please visit http://www.ala.org/publicprograms. Applications must be received by December 15, 2003. Fifty selected libraries will receive a $450 grant to cover programming costs and support materials, including the authoritative three-volume hardcover collection "Isaac Bashevis Singer: Collected Stories," which will be published by The Library of America in July 2004; a reading group guide; the How to Organize a Singer Program leaders guide; and access to an extensive Singer Centennial Web site that contains a national calendar of events, biographical and critical writings on Singer, continuously updated resources, and relevant links to other sites. Grant recipients also are invited to attend an orientation workshop at the American Library Association (ALA) Annual Conference in Orlando, Fla., on June 27, 2004. The centennial celebration, Assimilating America, will provide funding for a variety of public programs, including scholar or teacher-led book discussion groups, discussions of the differences and similarities between the book and film versions of one of Singers works, readings of Singers stories by local performers or community leaders, lectures by scholars and others knowledgeable about Singer and his work, panel discussions featuring scholars or writers familiar with the themes portrayed in Singers works, screenings of films based on Singers works or documentaries on the writer, or dramatizations based on Singers works. Libraries applying for a grant are asked to develop a program for a public audience based on one of the aforementioned program ideas or a new idea that explores Singers life and work. Isaac Bashevis Singer, the most famous Yiddish writer of the 20th century, was an immigrant writer who gained recognition as a renowned American writer. His writings include The Family Moskat (1950), The Magician of Lublin (1961), In My Fathers Court (1966), The Manor (1967), and The Estate (1969). Assimilating America is an initiative of The Library of America in cooperation with the ALA Public Programs Office, and with support from the National Endowment for the Humanities (NEH). CE:                                    SPECIAL WORKSHOPS: x "End Plate" below     CLASSES in NEILSA: x "End Plate" below     OTHER CE: You must register with the listed provider. xx "End Plate" below ANNOUNCEMENTS: Would you like to automate your library catalog but the cost seems too high? East Central Library Services can help you cut some of the expense. ECLS can convert your shelf list to MARC records at a reasonable rate! * The advantages of having an outside service convert your records are enormous; staff time is kept to working with your library patrons, not spent endlessly cataloging on a computer that may or may not be available during library hours.* We work directly with you to prepare your shelf list. We can convert your complete shelf list, or can work-as-you-get-them-done, whichever is more convenient. ECLS charges 20 cents per converted record plus 35 cents for each diskette. Compare this to commercial services and you can see the savings! Contact Linda Lumsden, Administrative Assistant, East Central Library Services, llumsde Ken's COMMENT -- You can't beat that price with a stick, let alone a bid - go ahead get one (or a dozen) and see. * 1. EC rate is about 1/4 to 1/3 of most of the commercial retro venders. 2. EC has expertise in MARC records et. al. that VERY few MLS librarians have let alone non-MLS librarians. In other words this is a very good deal.  (:-{}}} Good Morning! This time in EYE-OPENER: 1. Annual Report Submission Update - edit Ken 2. "Summer Library Reading" Packet Delivery 3. "All Iowa Reads 2004" 4. Meetings/Events This Week- Edit Ken 1. Annual Report Update ­ Edited local data 2. Summer Library Program ­ Be on the lookout ! Manual packages for Summer Reading 2004 are en route to your library. Each public library in Iowa will receive a packet that includes five items: 1.) Discover New Trails @ Your Library Summer Library Program Manual with CD 2.) Discover New Trails At Your Library Young Adult (Teen) Summer Library Program manual 3.) A Core Collection for Young Adults resource book by Patrick Jones 4.) 2004 Summer Library Program Workshop schedule and registration form 5.) 2004 Upstart incentive order form 3) All Iowa Reads 2004: Last Monday, we helped break the news that the choice for the 2004 "All Iowa Reads" book is Niagara Falls All Over Again by Elizabeth McCracken. This year's selection was announced at the Iowa Library Association conference in Cedar Rapids early in October. As promised last week, here are the criteria that go into choosing each year's book: It should: 1. lend itself to in-depth discussion and provides an opportunity to examine a variety of themes and levels. 2. raise universal social issues relevant to Iowans 3. be accessible to adults and high school age youth 4. be fairly new so a lot of people would not have already read it 5. not be required for high school reading 6. be available in paperback, large print, and recorded books It is desirable, but not required, that the book have an Iowa or Midwest connection. During a drawing at the ILA conference, Sibley Public Library was chosen to receive multiple free copies of the book. Here's what Director Connie Mataloni had to say about her library's good fortune: "Just wanted everyone to know how thrilled we are…to receive the 15 copies of the new ‘All Iowa Reads' book! Of course our book discussion group is thrilled, too! This may give other libraries the incentive to register their programs on the All Iowa Reads Website. Then maybe next year your library may be the lucky winner!" We hear through the grapevine that Sibley is already being deluged with requests to borrow the books. It seems only fitting that their own book discussion group gets first crack at their windfall. So you'll be glad to know that NWILS will also get a supply of the new title to loan out to its libraries. We'll receive multiple copies in paperback, plus one large type edition, and one audiocassette. For those of you who are in a hurry to purchase copies of the novel, info about how to do that can be found at the Iowa Center for the Book's website: http://www.iowacenterforthebook.org/ 4) Meetings/Events This Week:  ­ Edited local data     New LINKS of interest: http://www.aph.gov.au/Senate/committee/ecita_ctte/online_libraries/report/ Libraries in the online environment [Senate of Australia] Amazon Launches Full Text Book Search http://slashdot.org/article.pl?sid=03/10/24/0214257 CHANGES: None reported CONSORTIA: Some of you have asked why I keep pushing e-rate instructions (such as the material on the Form 470 below - end of blog) on you when you don't care.  The answer is two fold 1. I want you to have an opportunity to learn about the program if you wish 2. CYA- If you or the Consortia is audited I want to be able to show that I met the Consortia  obligation to keep you informed of progress of the application.     CONSORTIA PACKET  [FORMS]: NOTE: There was an incorrect/unclear date in the original posting the date when you have to have the material back to me is 12/1/2003 the form 470 is going in now 11/4/2003.  I'm sorry about the confusion. The Consortia packet itself: Is on-line at the NEILSA site at:   http://www.neilsa.org/erate/consortdocs04.html You Must Complete and return by 12/01/2003 at the latest the following:      E-Rate Letter of Agency      CIPA Compliance Checklist      Form 479      E-Rate Plans Survey IF you have any questions PLEASE call Ken at the LSA office, that is why we are there, and this is a very unlogical/confusing federal government program.  Not understanding is the norm not unusual.         CIPA Workshops: You may attend A. one of the free county meeting CE [1 or 2 ce's] sessions or the CIPA Session [2 ce] Open county meeting at Fayette PL  11/13 10:30 - 12:30   or B. the class in West Union on December 15, 2003 [4 ce's] from 1:00 to 5:00 in the new computer lab and conference room.  There will be a fee of $25.00 for this session.      WARNING:     Any library not represented at either the free county meeting session or the West Union class will not be eligible for participation in a Consortia filing. CIPA Workshops scheduled - you are invited to attend any one of these - please "register" before hand with the county or LSA (for West Union Workshop).      Butler County Meeting  - Nov. 17 at ?:00 Aplington CIPA WS2      Chickasaw County Meeting - Nov. 20 at 6:45. New Hampton CIPA WS2  at 7:45      Fayette County Meeting - CIPA WS2 at Fayette PL Nov. 13 10:30 - 12:30     West Union December 15, 2003 [4 ce's] 1:00 to 5:00 - fee of $25.00 for this session.  This session will go into much more detail and we will review the specific requirements and policies. NOTE: This is after you MUST have your paperwork in to the Consortia before (or on) 12/1/2003 to be in the main application (Form 471), the Consortia does a "clean up" app but it is the one most likely to be turned down - that app will go in 12/29/2003 the last possible day for the July 2004 - June 2005 funding year.  END PLATE: Previously run & Long Announcements, Supporting Documents, & other "stuff" EDITORS NOTES: "x" & "xx" are long standing catalogers shorthand for: x = See xx = See also Material in published at least once before has been moved to this "End Plate" section of the issue and will remain here until the week before the deadline, it will be removed when dated..  Color is something I really think you should have a look at, except URL blue for links. EYE-OPENER: I strongly suggest that you read the EYE OPENER Bonnie & Chris have a differing philosophy, and are much more disciplined than I am as to what they include, by the time I edit out their local material the EYE OPENER has really good material you should know about. Upcoming Grant Application Deadlines We The People Bookshelf grants The American Library Association (ALA) Public Programs Office and the National Endowment for the Humanities (NEH) are accepting applications from public and school (K-12) libraries for the We The People Bookshelf grants. Part of NEH's We The People initiative, the Bookshelf project will award the 15 Bookshelf books for young readers to up to 500 libraries across the country. Selected libraries are required to present programs that highlight the theme of "courage" and encourage young readers to explore these works. Libraries interested in receiving the We The People Bookshelf grant can view the application and guidelines at http://www.ala.org/wethepeople or http://www.wethepeople.gov. Applications are being accepted online until February 15, 2004 for Round Two. 1. The State Historical Society of Iowa has had the HRDP funding restored and is inviting applications for preservation projects in documentary collections, museums, and historic preservation. Deadline is January 15, 2004. For details see (categories of acceptable projects are under the eligibility bullet): http://www.iowahistory.org/grants/shsi_grants/hrdp/hrdp.html 2. Upcoming IMLS Deadlines All deadlines for FY 2004 IMLS grant and award program applications can be viewed at: http://www.imls.gov/grants/dedln/index.htm Categories include: National Leadership Grants for Museums, Museums in the Community category; National Leadership Grants for Libraries, Continuing Education, Curriculum Development, and Training category; and Native American Library Services, Basic and Professional Assistance categories. 3. a couple sites with information on funding opportunities are: http://www.silo.lib.ia.us/for-ia-libraries/funding-info/ http://www.collectioncare.org/funding/funding.html All IMLS grant and award program deadlines can be viewed at: http://www.imls.gov/grants/dedln/index.htm CE:     SPECIAL WORKSHOPS: One [WS1] & two hour [WS2] workshops at Fall county meetings, IF REQUESTED, CIPA Classes. County Meeting Format:    WS1 - CIPA/NCIPA Requirements - 1 Hr. CE and WS2 - Plus review of required policies - 1 Hr. CE                            CLASSES in NEILSA: Library 101 for December. We have dates now that we hope will work for everyone.     December 18th 9:00--12:00 IF you wish to attend contact  NEILSA to register.  If you would like a site added contact Ken at NEILSA immediately.  The online sign-up  for Library 101 is at:  http://www.neilsa.org/classes/library101.cfm. NOTE: While Library 101 is intended primarily for new directors it is not a bad idea for experienced directors to attend from time to time as a refresher, to send any up and coming staff that you are attempting to groom for advancement, or maybe even a highschool kid who might like to learn more about the profession.     OTHER CE: You must register with the listed provider. "Learning Activity Written Summery" may be found at: http://www.silo.lib.ia.us/for-ia-libraries/continuing-ed/online-learningactivitywrittensummary.htm We have a go on all of the Summer Library Project workshop dates and locations for 2004! They will be as follows:  Feb 4 - Methodist Church - Mount Pleasant, Feb 5 - Coralville Public Library,  Feb 6 - Fayette Public Library,  Feb 9 - Everly Community Center, Feb 10 - Arthur Public Librarym Feb 11 - Elliott Public Library, Feb 12 - Urbandale Public Library, Feb 13 - Fisher Community Center - Marshalltown, Feb 19 - Music Man Square - Mason City, Feb 20 - Fort Dodge Public Library Complete details about re-certification are available at http://www.silo.lib.ia.us/for-ia-libraries/continuing-ed/recertification.html Self-Directed Learning Opportunities: http://www.silo.lib.ia.us/Certification/alternate.htm Other LSA blogs:     SWILSA House blog at: http://www.swilsa.blogspot.com     Blogs for Libraries [WebJunction]     http://www.webjunction.org/do/DisplayContent?id=1432 On line Newsletters:     Regional Rag. http://www.sls.lib.ia.us/rag.htm The fine print stuff blogs - Friday Notes 2 AT -  http://radio.weblogs.com/0108327/ NOTICE   DISCLAIMER - pick one, any one will do. MY disclaimer: Basically my opinions are my own, shared by no one else (sometimes), and are not the opinions of my agency, my board, my co-workers, my parents, siblings, relatives, my dogs or most any other know life form.  Except, of course, those very bright concerned, sensitive, perceptive &, in general, well educated, widely read and cultured individuals who wish to share this peculiar road to ruin, as well as a couple of down & out drugged out beatniks from the good old days. OK?  The "Prime Directive" applies. Edited by: Ken Davenport - NEILSA Consultant davenport@neilsa.org COPYLEFT NOTICE 2002: THE INFORMATION IN THIS PUBLICATION IS FREE. It may be copied, distributed and/or modified under the conditions set down in the Design Science License published by Michael Stutz at http://dsl.org/copyleft/dsl.txt   COPYRIGHT Please note: material found on the web should be assumed to be under copyright and is presented here for purposes of education and research only. NOTE: If credited [via ???] or [from so & so] it is their material and not covered by my "Copyleft" notice.  Ken SOURCE: {Consultant} D:CorelwpdocsFridayNotes0613.wpd  August 2, 2002 BOILER PLATE FOOTNOTES: 1. WARNING: I will be able to give you about a 5 working day warning on deadlines (by e-mail, less otherwise) I have 10 days to reply, if I miss the deadline, well I won't miss, if you miss  ... I'll send it in late but .... Chris in NW is at her fine job of summarizing SLD once again. Form 470 Information for FY2004 (SLD original edited by Christine Rutherford) Open, Fair Competitive Bidding Process: The purpose of the Form 470 is to open a competitive bidding process for the services desired. The applicant must participate in an open and fair competitive process and select the most cost-effective provider, with price as the primary factor in the selection. (But not the only factor.) Note: Many libraries will not have any new bidders contact them. But if you are contacted, you must keep all evidence of their bid. Description of Services: Your Form 470 MUST define the specific services or functions (and quantity and/or capacity) for which funding will be sought. (For example, number and type of phone lines and/or type of Internet connection.) You MUST obtain specific prices for products and services. Failure to do so violates the requirement to choose the most cost-effective provider. Note: If you are staying with your current provider, your largest monthly bill will suffice. For a new provider, a bid on their company letterhead would work. Reimbursements vs. Discounts: Starting July 2004, your service provider must offer you the option of discounted bills. Note: Halleluia! No more overpayments and BEAR forms. 28-Day Competitive Bidding Period: FCC rules require that requests for services be posted on the SLD web site for a period of at least 28 days before selecting a vendor in order to provide for a competitive bidding process. Note: That's why I needed your info as early as possible. Contracts: Except for services to be delivered under non-contracted tariff (like phone) or month-to-month arrangements (like monthly Internet service), you must sign a contract with your service provider before you sign and submit your completed Form 471. (The second of two forms I'll be sending you.) You must be able to demonstrate that you had a contract in place at the time you submitted your Form 471. Note: Probably in December or January Retaining Documentation: You must keep copies of bidding specifications and/or requests for proposals (RFPs), all bids received (both winning and losing) and all contracts with your service provider. You must also maintain documentation of the process and any related analyses leading to the selection of the winning bid(s). You must be able to demonstrate that the bid you chose is the most cost-effective, with price being the primary factor. Note: This is a legal requirement. -- Christine Rutherford Reference & Internet Services Northwest Iowa Library Services 12:51:59 PM    comment []

© Copyright 2003 Ken Davenport. Last update: 12/5/2003; 3:22:55 PM.