I’ve been trying out David Allens GTD add-in for Outlook over the last few weeks, but I’ve been missing a few things. There are quite a few macro’s out on the net that help you get extra power to the tool. I like the ‘Guilt’ macro the most. One thing that I miss is the integration into mail views of GTD, being able to see all mails that relate to the projects would be very nice. Today I sat down and tried to figure out if it can be done and after a few clicks here and there I’ve accomplished what I want. Below you can find the steps to get this too. PS1 This will only work with Outlook 2003 PS2 I will have screenshots available after I’ve created them :-) 1. Create a new search folder called “All Mails per Project” 2. You need to create a custom search folder that targets the full mailbox 3. Now set up a search with the following custom criteria; - User-defined item: 4. Save the search folder and part 1 is done. Now you have to create a view that groups the mails per project, little flaw in Outlook is that you cannot select the user-defined item in the search folder as a display field. Of course this can be resolved… 5. Go to the Customize View dialog (,a,v,d) and select Fields to display in the following steps you will get a few error messages, but you can just ignore them 6. select user-defined and press 7. Enter the word “Project” and close this dailog 8. Now select “Group by” and at the bottom right selected the option “All Collapsed” You can now close this dialog and go back to the search folder. This now needs to be customized a bit more and then we’re done. 9. Open the “Group by Box” and drag the Projects field header to the location where “In folder” is located 10. Drag “In folder” downwards till a big X is on top of it (it will be removed) 11. Finally press the “Group by Box” once more to remove the bar and we’re done… You now have an overview of all mails per Project [Microsoft WebBlogs]
http://blogs.msdn.com/mischar/archive/2005/01/22/358638.aspx
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